A professional project management: more productivity and less risks of delays.

A professional view of Project Management, covering all stages – initiation, planning, performance, control and closure – can be the difference between the success or failure of a specific project or even a corporation, the competitive environment in which the organizations are in. Therefore, more and more corporations are seeking companies that provide this type of service.  Datainfo, in Blumenau, having been in business for 10 years, is one of the few specialized companies in this kind of project management in Santa Catarina. So it is, that Datainfo provides services all over Brazil. In times of increasing pressure,  to do more and more with less, the demand for such  professionals is on the rise, worldwide. According to PMI (Project Management Institute), an institute that gathers and certifies industry professionals, 13 million new jobs for project managers shall be created worldwide by 2020.

In order to  manage a project it is necessary to have knowledge of a set of management processes that are part of a project management office (BMP-Project Management Office).  Datainfo, does  not only have expert staff to provide such advice, it also offers training courses for project managers. “Companies choose to choose an office outside the internal team in order to have a broader view of all the issues surrounding the process. Therefore, they  increase the chances of success, avoid surprises during the performance of the work, have the risks anticipated, optimize the allocation of people and there is more flexibility in decision making, “explains plant manager Datainfo, Gabriel Torres Filho. The project office is to focus on increasing productivity and profitability of projects, acting strongly on scope control and  management of changes, monitoring schedules, risk analysis, cost control and quality parameters, as established requirements. “We do a complete monitoring of everything from the beginning to the end,” he says.

The concept of project management has emerged between the late 50s and early 60s. From its beginning to these days, the essence of its functions is still valid, but what has changed is the importance given to this structure within the organization, carrying out high value strategic activities, from implementing and managing the governance process, advising executives to participating in strategic planning.

Among the many companies who have used or are customers of Datainfo in project management are some in  the textile sector. Gabriel Torres Filho explains that having a project office following all the steps can prevent losses. For instance: having to stop production  for a day or more for the deployment of a given system. “This is a great economy if we remember that, in the past, without the management, some companies were days downtime due to implementation of projects, which caused incalculable damage,” he explains.

Datainfo is known for its expertise in IT projects. However, the company is prepared and has a professional team to meet the management of projects of all kinds. Both Datainfo has managed the expansion project of the physical area of Bunge in the city of Pedro Afonso, Tocantins, and Cargill, in Uberlandia, Minas Gerais. The plant manager stated that to make sure such managementworks it  is necessary to have a direct contact with the performers and report to them almost daily. “At the end of project reports and meetings are daily in order not to miss anything of what is happening and solve  any problems that may arise in time,” he emphasizes.

Key benefits of hiring a Project Office:
Standardize information, schedules, estimates, reports, plans and processes;
Plan and control scope, cost, time and quality;
Identify risks and define mitigation actions thereto;
Improve communication and provide an open environment for communication;
Provide and maintain project management methodology;
Structure and centralize information;
Be a support center to project teams;
Develop project management models;
Encourage team spirit;
Keep background information of projects;
Disseminate results and lessons learned;
Conduct performance comparisons continuously.

Author: Project Management Office
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